الوصف الوظيفي
Role & Responsibilities
· The executive secretary must use a blend of skills and intelligence, good judgment and senior-level experience
· Closely involved with the work of the Managing Director’s office and has frequent contacts with top management in the company
· Deals with the Managing Director’s incoming / outgoing mails, including assessing its priority, collating it with relevant background information and presenting it in a logical and orderly manner
· Drafts responses to straightforward correspondences, and deal with it to minimize the volume of direct responses required from the Operations Director.
· Preparing executive presentations, drafting letters and diaries, ensuring its accuracy and timely production and dispatch
· Ensures the accurate and timely production of all reports and papers generated by the Operations Director
· Organizes meetings and receiving visitors to the Managing Director
Attending meetings and producing minutes of meetings and ensuring follow-up action is carried out
· Any other duties and responsibilities as instructed by the Managing Director
· Ensure Confidential Information and documents are handled with complete discretion
المهارات المطلوبة
Candidate Profile
· University degree in Business Administration / Management or any relevant courses
ten - eight years experience in similar position preferably in Construction, Commercial/Contractual
background
Must be Bilingual (English and Arabic)
Excellent computer skills coupled with accurate typing in English
Excellent communication skills (Written & Spoken)
Experience in administration and able to draft letters
Ability to work independently and professionally
Able to prioritize and possess effective time management
Ability to handle extremely details and highly confidential information
Five years of experience in a similar position preferably in Construction, Commercial/Contractual background
Presentable and professional with a pleasant personality
